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DOCUMENT RETENTION POLICIES

An effective document retention policy is one of the most important strategies a
large corporation can develop to limit liability and expense and to effectively advance its
business goals. In today's business environment, a company must consider three different
goals related to its records:

1. the need to efficiently create and use documents in day-to-day business,
2. the need to retain records for regulatory compliance, and
3. the need to manage information in a manner that will allow it to comply with potential litigation demands at a minimum of cost and work disruption.

Unfortunately, it often appears that these three goals are opposing. Yet, at the same time, a document retention policy that fails to account for all three can be costly, unwieldy, and potentially catastrophic.

On the other hand, a document retention policy that represents a successful convergence of these needs can greatly improve a company's productivity, ease the burdens of regulatory compliance, and minimize litigation costs.
The following represents a checklist of key elements that every document retention policy should address and will provide us with a construct for examining how to create and maintain a successful document retention policy.
Compliance with Statutes, Regulations and Requirements Does your company's retention plan ensure compliance with applicable legal requirements?

A few key statutes, regulations and requirements (depending on industry) to consider:


 
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